Othman Yeop Abdullah Graduate School of Business

WebEx Faculty/Staff Conference Hosting Guide

Steps to create and schedule a meeting in WebEx

WebEx will allow a host to:

  • Hold meetings with up to 1000 participants in a single meeting
  • Share content such as presentations, applications or your entire desktop with participants
  • Pass control of the meeting to other participants 
  • Access a conference via phone or computer audio such as built in speaker and microphone or use a USB headset 
  • Record meetings for future reference

You will need:

  • Web camera (optional video)
  • Microphone (USB headset/earbuds or microphone on web camera) 
  • Telephone (optional if not using computer audio (VoIP)

Scheduling a meeting

  1. Go to https://meetings.webex.com/collabs/auth
  2. Click on the Sign In button to login to WebEx
  3. Sign in to WebEx using your  login account 
  4. The WebEx Home Page will appear.
  5. Click the Schedule a Meeting button. 
  6. Fill in the meeting information
    • Enter a Meeting Topic and Password. You can use the automatically generated password or create your own. 
    • Specify the Date, Time and Duration of the meeting. Setting a duration for a meeting is for planning only — the meeting will continue until you end it.
    • You can enter the email addresses of people you want to invite OR you can send the invite later.
  7. Click the Schedule button.
  8. The meeting information will be displayed. You can copy the meeting information, then add it to an email or calendar invite and it send it out to your participants.

Start a scheduled meeting

If you are a meeting host, you will start and end meetings that you schedule.

  1. Go to https://meetings.webex.com/collabs/auth
  2. Click on the Sign In button to login to WebEx.
  3. Sign in to WebEx using your central login account.
  4. Click on the Meetings button in the left navigation panel.
  5. The My WebEx Meetings window will appear with a list of meetings you are hosting.
  6. Locate the meeting from the list based on the date, then click the Start button. Your meeting will begin.
  7. Select Call Using Computer (VoIP) to connect to the audio portion of the conference. 
  8. The host is able to mute attendees upon entry for WebEx. You have to be connected to audio for this option to show up. 
  9. If a web camera is detected on your computer or device by WebEx you can enable video from that web camera. Click on the Select Video Connection and select your video camera.
  10. When the meeting is finished click on the End Meeting button to end the meeting. Only the host can end the meeting. The participants can leave the meeting by clicking on the Leave Meeting button.

OYAGSB SINTOK
Othman Yeop Abdullah Graduate School of Business (OYAGSB)
Universiti Utara Malaysia
06010 UUM Sintok
Kedah Darul Aman Malaysia
TEL: +604 928 7130/7113/7120/7121
FAX: +604 928 7160
EMAIL: oyagsb@uum.edu.my

OYAGSB KUALA LUMPUR
Othman Yeop Abdullah Graduate School of Business (OYAGSB)
Universiti Utara Malaysia (Kampus Kuala Lumpur)
27-1B Tingkat 1, Wisma Sri Muda (UUMKL Menara 2)
Jalan Raja Muda Abd Aziz, Kampung Baru
50300 Kuala Lumpur Malaysia
TEL: +604-928 7193/7194